How can your state or local shared services organization control expenditures, reduce costs, standardize infrastructure and lead digital transformations? BluLogix can help.
In order to drive value from your shared services effectively, you need the ability to chargeback for centralized services, from equipment to infrastructure to resources, with metered, usage and consumption-based billing models.
BluIQ is a different kind of ITFM solution. BluIQ Chargeback provides the ability to allocate and manage vendors and contracts, chargeback and allocate costs to agencies, quickly, easily, in an automated manner that decreases time to process, improves error rates and increases customer satisfaction for your agencies.
BluLogix clients leverage BluIQ Chargeback for:
Automated Usage Data Consumption: Streamline the collection of data from external systems and cloud providers.
Charge Application: Automatically apply charges or pass vendor charges through.
Invoicing Automation: Automate the agency invoicing process.
Agency Visibility: Offer agencies visibility via an agency portal to validate and approve invoices.
Invoice Approval Transfer: Facilitate the seamless transfer of invoice approvals to accounts payable.
Cost-Recovery Driven IT Financial Management
Public Sector Central Service Chargeback that Includes Usage
To drive value from your shared services effectively, you need the ability to charge back agencies for actual usage, from equipment to infrastructure to resources, with metered, usage and consumption-based billing models.
Chargeback models: Support diverse billing models, including base, consumption, and resource charges.
Real-time Budget Control: Enable real-time chargebacks for budget adherence.
Legacy to Automation: Transition from legacy or paper systems to automation.
Data Integration: Seamlessly integrate data from various sources, even legacy ones.
Centralized Cloud Costs: Gain control over decentralized cloud expenses.
Efficiency: Save time and resources for shared services and agencies.
Streamlined Reconciliation: Implement accessible reconciliation and ensure your agencies are satisfied.
Budget and Cost Management
Efficiently manage budget, revenue, and costs amid changing economic objectives in state and local government. Control expenditures, reduce costs, and standardize infrastructure to drive policies and standards, ensuring security and uniformity across agencies.
Streamlined Shared Services Processes
Overcome challenges in shared services organizations and agencies with fragmented processes. Handle increasing cloud usage, multicloud environments, unsupported legacy systems, resource gaps, and limited data/product/rate integration without extensive development resources.
Lead digital transformations by modernizing infrastructure to meet evolving demands. Implement best practices for security, transformation, and achieving a consistent infrastructure across various agencies.
Resource and Staffing Optimization
Optimize key resources and staffing to meet the dynamic needs of state and local government objectives. Ensure seamless data integration, product incorporation, and rate management without heavy development requirements.
Integrated Solutions for Government
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Unraveling Chargeback Solutions: Enhancing IT Cost Management
Chargeback solutions streamline mediation and normalization of charging data from various sources, reducing manual data entry. They enable efficient reconciliation of actual charges against contracted pricing, particularly relevant as IT solutions shift to individual end-user consumption.
The shift to Software-as-a-Service has transformed the delivery and development of chargeback software. SaaS solutions offer quick and cost-effective delivery, rich capabilities for all users, and enhanced security leveraging cloud providers’ solutions.
Chargeback addresses centralized management of IT solutions and services, whether on-premise, cloud-based, hybrid, or Software-as-a-Service. It covers a wide range of services, including desktops, infrastructure, storage, unified communications, applications, security, and cloud services.
IT Chargeback resolves issues related to unauthorized use or access to IT solutions, inefficiencies in resource expenses, and non-compliance with OMB Circular 87 and cost compliance principles.
- Seamless Automation: From quote initiation to ERP integration, BluIQ streamlines and automates your billing process. Enjoy a connected journey that ensures accuracy and efficiency at every step.
- Real-Time Tracking: Dynamic service and billing changes are tracked in real-time, leaving no room for revenue or billing gaps. Keep up with frequent changes in service activation, termination, and adjustments throughout the service lifecycle.
- Enhanced Accuracy and Satisfaction: Validate billing accuracy and inclusion of service items with BluIQ. Your billing and finance team can review and stage billing and invoice proofs, leading to fewer disputes, reduced days outstanding, and increased customer satisfaction.
Stop revenue leakage and optimize your billing process with BluIQ Marketplace.
The shift to cloud-based access due to COVID-19 led to the need for centralized expense allocation. Chargeback plays a crucial role in managing these expenses and addressing the ongoing growth in cloud-related costs.
Chargeback aligns with OMB Circular 87 and GAAP principles, requiring double-entry accrual-based accounting. Solutions that produce general ledger reports with credit and debit for each transaction and follow accrual-based accounting comply with GAAP.
Considerations for modern chargeback solutions include Software-as-a-Service delivery, experience with public sector chargeback, compliance with OMB Circular 87 (GAAP), cost justification, reduction in manual processes, and reconciliation of charges from third-party providers.
Dedicated chargeback solutions are distinct from ITSM or ITFM solutions. Integration with ITSM or ITFM solutions capable of sharing cost data via API or flat file is important.
Chargeback cost structure is typically based on usage or the total annual chargeback charges.
Chargeback implementation requires defining a framework that automates the process around a service or solution catalog. Being the source of truth or integrating with another catalog source ensures effective management and control.
Public Sector Resources
NASTD's Brad Steele and Parsolvo's Tim Cook on How to Navigate Chargeback
Modernizing state agency billing systems requires a 360 degree review of practices, people’s roles and the toolsets available to address a growing set of challenges of chargeback, agency rebilling, shared services, inter-agency agreements, GAAP accounting requirements and more. NASTD members have shared this is a priority.
How One State Turned Chargeback Problems into a Lucrative Venture
This state was facing complex setbacks that many public sector organizations are dealing with in their billing processes until BluLogix stepped in. In this case study, we detail how BluLogix cleared up one state’s setbacks, unearthed a goldmine of opportunity and recalibrated their monetization framework.
Leveraging Consumption Behavior Data in Public Sector ITFM: Moving from Cost Allocation to Value-Based Service Optimization
Government CIOs must go on the offensive to lead digital transformation by focusing on the transforming Shared Service Organizations (SSO) from Simple Cost Allocation to the Value Based Service Optimization.
Public Sector Chargeback: Software-as-a-Service for Shared Services Frequently Asked Questions
Public Sector Chargeback: Software-as-a-Service for Shared Services Frequently Asked Questions Public sector shared services groups are increasingly tasked with managing expenditures, reducing costs, standardizing infrastructure
BluLogix announces the launch of BluIQ Chargeback for Public Sector and Enterprise Shared Services
Simplify Your Chargeback Processes with BluIQ Chargeback from BluLogix BluIQ™ Chargeback streamlines the process of Public Sector and Enterprise IT chargeback, making it easier for
Public sector and enterprise shared services groups are more and more being asked to manage expenditures, reduce costs, standardize infrastructure and lead digital transformations that drive policies and standards across their organizations.